With CloudTrade, every supplier can be an e-invoice supplier. We understand the factors that discourage suppliers from adopting electronic invoicing – which is why we offer a unique solution that requires minimal change and effort.
XML and EDI files sent direct from a finance application. High volume suppliers are asked to send an XML, EDI or a similar document straight from their billing system.
Invoice Portals allow invoice creation and submission for small businesses. At the low volume end, e-invoice service providers will often provide a portal for suppliers to create and send their invoices.
... to offer a solution that addresses the 'massive middle' of suppliers that are either:
Too small, to justify the investment needed to change to their billing system and infrastructure to send XML or EDI, or;
Too large, to justify the duplication of effort and additional risk associated with invoice portals.
CloudTrade provides a 3rd option and the easiest way for a supplier to send electronic invoices - without having to change systems or infrastructure. Almost every finance application can generate an invoice as a PDF file - most can also automatically send the PDF to the customer via email.
When a PDF is generated by an application, in almost all instances it will be a searchable text PDF, with the invoice data items carried directly within the PDF. CloudTrade takes advantage of this and maps the invoice data direct from the PDF to an e-invoice structure. No OCR, which means 100% data accuracy.
For most suppliers, emailing their invoices to you is their preferred way to invoice. As a result, when asking a supplier to move away from paper and onto e-invoicing, the barriers to adoption are removed.
We don't ask your suppliers to change their systems to send EDI or XML.
We don't ask your suppliers to log onto a portal to submit their invoice or order.
We don't charge an organisation to send their invoices or orders to you.
>90% of suppliers when asked will send PDF invoices.
Typically suppliers will be onboard by their next invoice
Quicker processing with fewer errors = happy suppliers