Different solutions are needed for different suppliers. Our Cloud Capture service allows every supplier be an e-invoice supplier - irrespective of size or invoice volume.
In almost every organisation the 80/20 rule will be visible: 80% of invoice volume will be received from 20% of suppliers (though often, this will be between 5 - 10%!).
To deliver the biggest benefit in the shortest possible time frame, the top 5 - 20% of suppliers are often prioritised in an e-invoicing programme.
For the low volume long tail of suppliers however, a different approach is needed. An approach that acknowledges that time and effort engaging with these suppliers, cannot be justified due to the volume of invoices the supplier represents. For this group of suppliers, our Cloud Capture service addresses the problem.
Wave goodbye to paper and that letter opener (at least for the part of the paper mountain that invoices represented).
We simply ask the supplier to send their invoice to an email address. Most suppliers will generate a data document, such as a PDF direct from their billing application - but we have to accept that some will send an image file that will require OCR engines to convert the picture into data.
Cloud Capture analyses the invoice and if recognised as a supplier who is already on the network, applies the network mapping rules to identify and convert the data into the structure required.
Medium to high volume suppliers who send a data document (e.g. application generated PDF) but are not already on the network, are set-up using our patented rules engine. Once set up, all subsequent invoices from the supplier are automatically mapped and validated, with the e-invoice file delivered to the customer within a couple of minutes of receiving the invoice from the supplier.
If a supplier only sends a couple of invoices a year - or sends an image instead of a data file - OCR engines will be used to convert the image into data, with a manual operator on hand to review and correct the OCR results where necessary.
Most service providers direct low volume suppliers to an invoice portal to submit their invoice. The problem is, suppliers don't like invoice portals. Why would they? If they already raise their invoice in a finance application, why would they want to duplicate their effort?
We acknowledge this fact and offer solutions that make it easy for a buyer to move low volume suppliers to e-invoicing.
New suppliers connect to CloudTrade Network every day. Any supplier connection on our network can be used by any buyer.
Our core engine is developed in a language usually reserved for AI applications. We have taken advantage of the power of this engine to develop functionality that automatically learns new supplier invoices, following registration by a user.
Due to the nature of the supplier profile and the need to keep on-boarding costs to a minimum, Cloud Capture allows new supplier connections to be established by end customers (not CloudTrade). User friendly tools are used by they buyer to manage any exceptions flagged during processing (especially important when OCR is required).
We don't ask your suppliers to change their systems to send EDI or XML.
We don't ask your suppliers to log onto a portal to submit their invoice or order.
We don't charge an organisation to send their invoices or orders to you.
Cloud Capture allows low volume suppliers to be part of your e-invoicing programme.
Cloud Capture ensures that all suppliers are included in your e-invoicing programme, but only those where it is financially viable incur network set-up costs.
The same validation and integrity checks as used in Cloud Capture as used in the wider e-invoicing channels.